Oregon Pre-engineering & Applied Sciences Initiative |
OPAS Workgroups 2007 - Succeed Strategy
Archive of Prior Meetings' Agendas
| Meeting Objective | Update on OPAS & related activity; approve critique document |
| 3:30 - 3:35 | A. SAME number: 1.888.285.4585 id 353291 |
| 3:35 - 3:45 | B. ETIC & OPAS Activity
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C. Review of the PLTW Brochure |
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| 3:45 - 3:55 | D. Open action items / Round table
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| 4:10 - 4:15 | Next Meeting -- February 4 Face to Face -- & March 26 -- shall we change that because of Spring Break? |
| Meeting Objective | Update on OPAS & related activity -- we are hoping for a SHORT meeting today |
| 3:30 - 3:35 | A. SAME number: 1.888.285.4585 id 353291 |
| 3:35 - 3:45 | B. ETIC & OPAS Activity
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| 3:45 - 3:55 | C. Follow up on the Community Conversation Workshop
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| 3:55 - 4:05 | D. Review of the PLTW Brochure |
| 4:05 - 4:10 | E. Other items? |
| 4:10 - 4:15 | Next Meeting -- January 22 -- do we want to change that in light of the upcoming All-OPAS meeting on Feb 4? |
Meeting Record for December 18, 2008 - in process
Summary - in process
| Meeting Objective | Update on OPAS & related activity |
| 3:30 - 3:35 | A. Phone in 1.888.285.4585 id 353291 - We are back to ATT; no calling in even 6 minutes early Meet and greet -- Chris Brooks has ceded his role to Natasha Macdonald |
| 3:35 - 3:45 | B. ETIC & OPAS Activity
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| 3:45 - 4:30 | C. Update on the Techstart Minigrants
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| 4:30 - 4:45 | D. Plan for review of the PLTW Brochure
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| 4:45 - 4:50 | E. Other items? |
| 4:50 - 5:00 | Next Meeting -- Thursday, November 20 (due to Thanksgiving) |
Summary: Three members of the Succeed Workgroup attended the October 23 meeting, and welcomed Natasha MacDonald, Executive Director of the Techstart Education Foundation, as a formal member. Natasha continues to work on implementation details for the minigrants arising from the Community Conversation Workshop held August 19. Preparation for that workshop and subsequent grant application review temporarily changed the committee membership. Those ad hoc members and the current members are in agreement that we hope to continue the Community Conversation workshops, including finding more best practice models. Jo submitted her write-up of the day to Eda, after her comments, the document will be submitted to Don Domes, Don Kirkwood, and Chris Brooks before posting it for general distribution.
ETIC Status (Jo): ETIC has designated $1.3M for OPAS in the base budget, with additional asks with increases of $409K or $800K. This is a substantial reduction from the OPAS ask to ETIC of $4.5M; this reduction was applied proportionately across all segments of the proposal. OPAS has a 6 to 9 month window to consider changing this mathematical approach to prioritizing some approaches and eliminating others, and submitting those recommendations to ETIC. Bruce has posted a spreadsheet which may help in this exercise. More business planning is needed to be ready to move on the OPAS plan starting July 1, 2009.
Best Buy: In a previous meeting with Natasha and Jo, Craig Brown from Best Buy talked about the possibility of gathering his store managers, and possibly some BestBuy Foundation people, in a room in late January or February and having 4-5 groups present their programs. We would hope to start some ongoing relationships for both in-kind, cash, and volunteer time donations. One issue is how to choose the most appropriate 4-5 groups. Jo will talk to Bruce to get his opinion about devoting staff time to such a meeting.
Project Lead The Way: Jo will mail out additional brochures and we will review the materials at the next meeting.
The next meeting is Thursday, November 20, 2008 due to the Thanksgiving Holiday.
Respectfully submitted, Jo Oshiro, November 11, 2008
Agenda #14 - September 25, 2008
| Meeting Objective | Debrief "A Community Conversation: Diversity in the CS Classroom" Rank and fund minigrant applications |
| 3:30 - 3:35 | A. Phone in 1.888.285.4585 id 353291 - We are back to ATT; no calling in even 6 minutes early Meet and greet |
| 3:35 - 3:45 | B. Report-out on A Community Conversation: Diversity in the CS Classroom
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| 3:45 - 4:30 | C. Review *6* Minigrant Applications -- Minigrants for Reviewers updated for late submissions Tuesday, September 23 3:00 pm (new application on pages 9 & 10) - rollup as of 3:50 today available from Jo
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| 4:30 - 4:45 | D. How much money do we actually have
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| 4:45 - 4:50 | E. Report on other activity
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| 4:50 - 4:57 | F. Other news? |
| 4:57 - 5:00 | Next Meeting -- default date would be Thursday, October 23 |
Meeting Record for August 25, 2008 - in process
Summary in process
| Meeting Objective | Planning for "A Community Conversation: Diversity in the CS Classroom" event, August 19, 2008 at North Salem High School, 9:00 - 5:00 (8:30 reg/ coffee) |
| Phone in 1.866.232.8377 conference ID 3090# -- Say your name -- Meet and greet | |
| 3:30 - 3:35 | A. Meet and greet -- Guest Tom Thompson, ODE |
| 3:35 - 3:45 | B. Review Agenda for the Event
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| 3:45 - 4:30 | C. Discuss Prompts for Facilitated Brainstorming Session
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| 4:30 - 4:45 | D. Discuss application problems/ selections |
| 4:45 - 4:50 | E. Other materials for the event day – approve or rework?
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| 4:50 - 4:57 | F. Other agenda items
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| 4:57 - 5:00 | Next Meetings |
Meeting Record for August 6, 2008 - in process
Summary: The Succeed Workgroup met at SuperQuest at WOU on August 6; collaborators also present were Chris Brooks, Don Domes, Natasha Macdonald and Ron Tenison. The focus was planning for the August 19 Workshop “A Community Conversation: Diversity in the CS Classroom”. Agenda and additional materials were set, and the top priority was identified as recruiting teachers to attend. Ron Tenison volunteered to email a notice to the OCSTA listserv, and others committed to personally contacted likely teachers.
The August 19 workshop was held in North Salem. Eda Davis-Lowe, Don Kirkwood, and Don Domes presented best practices in diversity and instances of particular implementations to 10 teachers. A brainstorming exercise focused on particular challenges to and resources for implementing best practices in a teacher’s local environment. A group discussion on the necessary and sufficient conditions for pioneering a CS program, or any technology program, at a school finished the day. Initial feedback from all participants was positive.
Prior and subsequent activity sparked by the need for substantial door prizes at recruiting events may result in an ongoing relationship with Best Buy, which Jo is pursuing.
Respectfully submitted, Jo Oshiro, September 5, 2008
| Meeting Objective | Good progress on nitty-gritty for "A Community Conversation -- Diversity in the CS Classroom" event |
| 3:30 | Phone in 1.866.232.8377 conference ID 3090# -- Say your name -- Meet and greet |
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Planning Minutia
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Draft Agenda for the Day (totals 8 hours including breaks) -- need to tweak?:
Reference documents: |
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Brainstorming prompts:
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Other materials need to be developed/ polished? |
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| Action Items | |
| 4:57 - 5:00 | Next Meetings |
Meeting Record for July 18, 2008
Summary: Three members attended the July 18 Succeed Workgroup meeting, welcoming Don back from his Habitat for Humanity vacation in the South Pacific. Much activity has taken place with the project formerly known as “The Propagator”:
OPAS-related activity updates:
Next Meeting: Jo will poll for a date before August 18, 2008.
Respectfully submitted, Jo Oshiro, July 21, 2008
| Meeting Objective | Discuss Don's Program in North Salem and possible ways to propagate it; Discuss Gender and URM strategies across the POP |
| 3:30 | Meet and greet |
Status & Activity
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Computer Science Program at North Salem HS (Don)
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OPAS Policy Option Package through ETIC
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| 4:50 | Last Thoughts, Action Items and Next Steps |
| 4:57 - 5:00 | Next Meeting -Thursday, June 26 - 3:30 - 5:00 ? |
Detailed Meeting Record for May 22, 2008 - in process
Summary: Five members of the committee attended the May 22 meeting which focused on a thorough discussion of further developing methods of propagating successful models such as Don Kirkwood’s Computer Science Program in North Salem (hereinafter “The Propagator”).
OPAS |
Techstart |
Fundraise (Jo to ask Kathy Miller if she is still willing to make phone calls) |
Publicize the program for donors and grantees (Paragraph on the “Contribute” webpage? Followup letters to phone calls. Donation receipts. Note on SuperQuest materials?) |
Provide program and selection criteria |
Collect funds |
Provide substantial draft of application form |
Collect applications; answer applicant questions |
Provide personnel for review of applications, selection of awards, possibly host meeting |
Staff support for review committee (screen applications for compliance; distribute packets, possibly host meeting) |
Review progress reports/ results |
Disburse funds (to schools? Direct to teachers? Cf. InvenTeam model) |
Recommendations for future changes |
Collect and collate/summarize progress reports |
On a related issue, it was determined that it is unlikely that the teacher mentoring program funded in response to HB2574 and granted to various collaborations of schools districts and ESDs will be an avenue for targeted mentoring of CS or engineering teachers. These programs are much more wide-ranging. We might be able to provide the award-winning districts lists of potential mentors or exemplar programs, perhaps on some prestigious letterhead.
At the next meeting, the group will focus on gender and URM equity strategies across the OPAS Proposal for ETIC, as previously requested by the other workgroups. Jo will poll the workgroup chairs to see if they have evolved more particular questions or issues in the meantime.
Next Meeting: Friday, July 18, 2008 3:30 – 5:00 via teleconference.
Respectfully submitted, Jo Oshiro, 5/23/08
| Meeting Objective | Bring the group up-to-date on ETIC/OPAS Activity especially the Proposal and align our contributions to that. |
| 3:30 | Phone in 1.866.232.8377 conference ID 3090# -- Say your name -- Meet and greet |
Status & Activity
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Current Status on Road Show
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OPAS Policy Option Package through ETIC
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| 4:50 | Last Thoughts, Action Items and Next Steps |
| 4:57 - 5:00 | Next Meeting -Thursday, May 22 - 3:30 - 5:00 ? |
Detailed Meeting Record for April 24, 2008
Summary: Four members of the committee attended the April 24, 2008 teleconference.
Don Kirkwood reported on his presentation at the Oregon Association of Career and Technical Educators (OACTE) conference, titled “ScienceTechnologyEngineeringMath: with all your concerns, why should you care?” and given to a standing-room-only crowd of 40-50 people. He estimates that 1/3 were administrators and 1/3 teachers.
A short brainstorming session on how the group might contribute to equity-creating strategies across all segments of the ETIC/ OPAS Proposal resulted in a recommendation to be very intentional about creating equity, and in planning for family involvement. Discussion will continue.
Some concern was expressed about an engineering coaches program creating equitable compensation issues with other science-based extracurricular activities. Careful implementation might minimize this risk.
Next Meeting: May 22, 2008 3:30 – 5:00 via teleconference.
Respectfully submitted, Jo Oshiro, April 25, 2008
| Meeting Objective | Focus on turning the ETIC presentation into a solid proposal by March 7 in preparation for the ETIC allocation meeting |
| 3:30 | Meet and greet |
| 3:35 - 3:45 | Presentation of the OPAS Program for Change to ETIC
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| 3:45 - 4:50 | Further refinement for writing the actual proposal to ETIC results in restating programs in terms of criteria and results to avoid violation of state agency procurement rules – to support rolling the subproposals up, we need to generate:
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| 4:50 | Last Thoughts, Action Items and Next Steps
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| 4:57 - 5:00 | Next Meeting - Wednesday, March 27 (Spring Break) or March 20, 3:30 - 5:00 ? Time to reset default schedule? |
Detailed Meeting Record for February 21, 2008 - in process
Summary - in process
| 3:30 - 3:35 | Welcome and Introductions |
OPAS Steering Committee (Bruce/ Jo)
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Road Show (Eda/ Jo) -
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Venues and Forums for STEM Diversity Presentations
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Targeting our efforts for the current academic year
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| 4:55 - 5:00 | Happy Holidays! Next meeting:
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Detailed Meeting Record for #8 December 20, 2007
Summary: Four members of the workgroup met on December 20. Bruce Schafer (OUS/ETIC) gave a presentation on the Draft Investment Model being developed by the Steering Committee and OUS staff, in preparation for a legislative policy option package. The workgroup liked the concept, the unifying structure, and the inclusion of partner groups. Critique points:
The workgroup also reviewed the latest draft of the Road Show documents. Endi Hartigan has done an excellent job polishing these. We are closing in on a final version. The community college/university piece will be pulled out into a separate file. Jo will scout out community college material. The review of the remaining documents will be continued via email.
The next meeting will be scheduled between January’s two Steering Committee meetings. Jo will poll for a date of January 17.
| 3:30 - 3:35 | Welcome and Introductions |
OPAS Steering Committee
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Road Show (Eda) - reformatted documents; edits thanks to Endi Hartigan of the OUS Chancellor's Office
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Venues and Forums for STEM Diversity Presentations
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Targeting our efforts for the current academic year
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| Don Kirkwood asked me to share this 1991 paper on why there are so few female Computer Scientists -- subtleties rather than direct discrimination - http://people.mills.edu/spertus/Gender/pap/pap.html | |
| 4:55 - 5:00 | Happy Thanksgiving! Next meeting:
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Meeting Record for November 15, 2007
Summary: Four members of the Workgroup attended the November 15 meeting, due to several last-minute schedule conflicts.
The ETIC/OPAS RFP awards were reviewed; three of these are Project Lead the Way (PLTW) implementations. Jo Oshiro and Mary Bunn discussed possible ways to aid PLTW teachers in particular and CTE, calculus, physics teachers in general on best practices for recruitment and retention of particularly girls and URM in general. Mary suggests both the PLTW Summer Training Institute and especially the ESDs and the Regional PTE Coordinators as excellent starting points.
The talking points of the STEM Diversity Show were reviewed in depth. Some key revisions:
Any comments on the other two documents need to be sent to Jo via email.
We are still awaiting word from OACTE on the possibility of a presentation. Trish Lytton, a teacher at North Eugene High School has mentioned the possibility of an OPAS presentation at the Math Leaders conference. Jo will touch base with Don Kirkwood and pursue this.
Bruce is currently reworking the Legislative Concepts ideas into a package; input via the ballot is still appreciated. Gayle liked the survey and the serious gathering of input. Jo is holding the ballot open.
Jo will poll for a next meeting date of December 20.
Respectfully submitted, Jo Oshiro, 11/16/07
Agenda #6 - September 27, 2007 (as drafted at the last meeting & progressively updated)
| 1:00 - 1:05 | Welcome and Introductions |
OPAS Steering Committee
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Road Show (Eda) - reformatted documents
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Venues and Forums for STEM Diversity Presentations
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| Targeting our efforts for the current academic year | |
| 4:55 - 5:00 | Next meeting:
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Detailed Meeting Record for September 27, 2007- in process
Summary:
| 1:00 - 1:05 | Welcome and Introductions |
Opportunities for STEM Diversity Presenations
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Review - Action Items and Information Points from May 24th Meeting
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Workgroup Priorities
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New Items and Information
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| 2:55 - 3:00 | Next meeting:
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Detailed Notes for July 26, 2007 - coming soon
Summary: Six members of the workgroup met face-to-face at Chemeketa Community College (thank you, Ron Jantzi) to reinforce relationships made via phone and email.
Eda will circulate the next draft of the “Road Show” documents for review at our September meeting. This will involve additional photos and substantial reformatting. Venues for presentation of the material were discussed:
The group shared some articles and results of a focused e-interview with two school administrators; Jo will post these on the Master Resources List.
Funding was discussed; we would like to support grass-roots efforts of teachers trying to create these programs and an appropriate culture locally. Ways and means for creating a seed fund for mini-grants were discussed. Because of Don’s growing awareness of funding issues, he is attempting a more analytical and data-based approach to tracking his new interdisciplinary honors geometry and computer science course this year. Any seed funding criteria must include diversity, replicability/scalability, and performance metrics.
Additional concerns: education is the only industry that does not focus on human capital; the preference for programs over people may be a poor strategy; we need to connect to the pre-service world; how to support parents as effective advocates for their children in school as a piece of family involvement and empowerment.
The next meeting is scheduled for September 27, 2007.
Respectfully submitted, Jo Oshiro, 7/28/07
| 3:30 - 3:35 | Welcome and Introductions |
Opportunities for STEM Diversity Presenations
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Review - Action Items and Information Points from May 10th Meeting
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| Review - Volunteer form | |
Face-to-face Succeed Workgroup Meeting
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| New Items and Information | |
| 4:55 - 5:00 | Next meeting: June 28?
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Detailed Notes for May 24, 2007 coming soon
Summary: The most recent meeting was held via teleconference May 24, 2007.
The group reviewed a list of currently known educator conferences, events, and meetings as possible venues for presentation of the Succeed Workgroup materials – the “Road Show” under development and the White Paper “Fostering STEM Diversity”. The group added substantially to the list and prioritized these venues for informal contact in 2007 and formal presentations in 2008. Workgroup members volunteered to further research these venues.
The group decided that planning a new event is not the best use of resources at this time, but that if another workgroup or closely allied group such as NOISE decides to host another event, we are willing to collaborate to ensure inclusiveness issues are addressed. We will keep our eyes open for additional opportunities for informal and formal presentation of materials, viewpoint, and contacts. Jo will work on a one-page issue brief on OPAS and the Succeed Workgroup.
Eda plans to work on completing the “Road Show” documents for the first meeting following the summer break.
Action items and information points from the previous meeting were reviewed. Eda and Don agreed to forward additional information on current perceptions of teachers and students around STEM; Jo will summarize and distribute the results of the collective research. The group would like to raise a flag about using the Hillsboro School-to-Work program as a model when no demographic data exists; Jo will bring this point up with Mary Beth Horton of the BEC who is on a relevant leadership team (see the Motivate Workgroup meeting summaries).
The Volunteer form draft was reviewed; Eda will collate the comments and the document will be shared with the Motivate Workgroup.
The next meeting is planned to be face-to-face; Jo will poll for a specific time and arrange a room in Salem, probably at Chemeketa Community College.
Respectfully submitted, Jo Oshiro, 5/25/07
| 3:30 - 3:35 | Welcome and Introductions |
Further Discussion of High School Graduation Changes
- warnings and opportunities?
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Roadshow Presentation
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| Setting Priorities for the Workgroup | |
| Action Items | |
| 4:55 - 5:00 | Next meeting: Thursday May 24, 3:30 - 5:00
? June 28?
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Summary for May 10, 2007: Jill Tucker of the Lemelson Foundation was able to join us for the first time. Lemelson’s Oregon grants constitute a small part of the foundation’s giving, and these concentrate on science, technology, STEM education and underrepresented groups. The foundation is currently re-evaluating its US programs in general to focus on invention-led economic opportunity for underserved communities. Jill hopes that her involvement with OPAS will help inform Lemelson’s collaborations and approach to funding in the US.
The new ODE graduation requirements were discussed, including the 1999 requirement for Career Related Learning Experiences (CRLEs) which recently took effect. The group agreed that the need to implement these requirements may lower many barriers to change. The intent is to better understand how use this opportunity to further our mission; the group agreed that additional input is needed from at least one teacher and one administrator. Possible discussion points with teacher(s) and administrator(s):
Math is likely the highest priority. Succeed’s optimal role may be as an advisor to ongoing activity in the Motivate Workgroup concerning connecting volunteers to the classroom and CRLEs; we will furnish them with the roadshow documents as a starting point.
Information was shared on the differential loss of learning over the summer by socioeconomic group, and the workability of various lengths and formats of summer camps. For URM especially, out-of-school time is key to closing achievement and participation gaps.
The roadshow documents were reviewed; a photo and story component will be added. Wendy and Jo will forward photos to Eda so that students from ORTOP, MESA, SMILE, and OIT will be represented. Text will be incorporated in to the notes rather than the slides themselves.
We will have a short meeting at the regularly scheduled time on Thursday, May 24, 3:30.
Respectfully submitted, Jo Oshiro 5/14/07
| 3:30 - 3:35 | Welcome and Introductions |
| 3:35 - 3:40 | Website Enhancements
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| 3:40 - | Funding Analysis Worksheet for the Steering Committee |
Further Discussion of High School Graduation Changes
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Related Activity
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Roadshow Presentation
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| Setting Priorities for the Workgroup | |
| Action Items | |
| 4:55 - 5:00 | Next meeting: Thursday April 26, 3:30 - 5:00
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Summary: The workgroup welcomed new member Sue Peters of MESA, whose day-to-day work closely aligns with that of OPAS and the workgroup. Due to the last-minute addition of the Funding Analysis exercise to the agenda, several items were tabled.
Respectfully submitted, Jo Oshiro 3/22/07
Agenda - #1 - February 22, 2007
| 3:30 - 3:45 | Welcome and Introductions |
| 3:45 - 4:00 | Some resources: |
| 4:00 - 4:10 | Review of Recommendations from November 2006 OPAS Workshop
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| 4:10 - 4:20 | Review of High School Graduation Changes |
| 4:30 - 4:50 | Setting Priorities for the Workgroup |
| 4:50 - 4:55 | Action Items |
| 4:55 - 5:00 | Next meeting: Thursday March 22 3:30 - 5:00
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Detailed Notes for February 22, 2007
As of the first meeting, Succeed Strategy has 11 members including Jo and 2 advisors/interested observers. The workgroup discussed ways of bringing our message - the importance of inclusive STEM education and our research-based summary of best practices to achieve that inclusiveness - to a wider audience, probably through presentations to educators and administrators in venues where they are already gathered such as professional association conferences. Based on this discussion and the OPAS White Paper "Fostering STEM Diversity", Eda will draft slides and handouts as for a presentation that we hope to package so that any workgroup(and perhaps steering committee) member could use as the basis for a tailoring delivery -- perhaps accompanied by role model teachers and students when appropriate -- to specific audiences. The workgroup is also thinking through more articulate definitions of target audiences and venues. The Succeed Strategy Workgroup meets on the fourth Thursday of the month via phone.
On March 14, the draft materials discussed above were posted on the workgroup website, both attached to the next meeting agenda and in a separate "Working Documents" section. The White Paper "Fostering STEM Diversity" has been given final approval and will be released shortly.
Respectfully submitted, Jo Oshiro 3/14/07
For questions or information regarding OPAS and its workgroups, please email Jo Oshiro or call (503) 725.2910.
last update to this page June 12, 2007 jco